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Our client is a global bio-pharmaceutical company focusing on creating value for people living with neurology and immunology conditions.
You have experience as an executive assistant. Next to this you are pro-active, eager to learn everything about this biopharmaceutical company and you can handle confidential information? Contact us!
You will act as a partner and anchor to the Executive Vice President, providing support to optimize her efficiency, applying best practices, and ensuring that quality, pro-activity, efficiency, accuracy and cost awareness are watchwords for this key function.
Your key responsabilities are:
You actively seeks global knowledge of the company and you learn the department’s business and key objectives. You develop insightful proposals and solutions by connecting the dots between information.
You always maintain strict confidentiality and full discretion.
You handle all correspondence (telephone, e- mail,..), you assess priorities and you are an efficient time manager.
In coordination with the corporate calandar, you pro actively schedule different kind of meetings, events and business trips. You prepare meeting agendas and material.
You act as liaison between the manager and staff; between external/internal contacts; and you ensure interaction with Executive Management.
You ensure all requests for information are timely responded. You ensure all deadlines for materials (powerpoint presentations, monthly reports, other kind of reports) are met.
You utilize the department’s OneDrive (Sharepoint) site to store documents and share working drafts with team members.
Gestion of budget and expenses. You create purchase orders, manage invoicing process and prepare expense reports (in MobilExpense) and you ensure timely submissions.
You engage actibely in dialogue with team assistents, provide onboarding support to newcomers, you work in close collaboration with team member across locations and you plan team building events and individual celebrations.
Experienced assistant with self-confidence and self-awareness (minimum of 5 years’ experience as executive assistant required)
Fluent written and spoken English; French and Dutch being an asset
Dedication to providing work of an excellent quality, focusing on attention to details and pro-active tasks completion
Excellent planning and organizational skills to ensure effective and timely output in an independent way
Excellent communication skills and effective working relationship with Senior Management & assistants (internally and with our business partners)
Proficient in PowerPoint, Excel, Word and quickly adapts to new systems
Diplomat and with a good team spirit
Resilient / ability to adapt to change
Dealing appropriately with confidential and sensitive matters
Pro-active, anticipation & Confidentiality
Ability to handle a number or diverse projects and people at any one time is essential
wat bieden wij?
Competitive salary package including all current extra-legal advantages.