Receptionist in the centre of Brussels

15-3-2020 brussel 1
company profile

A Chinese multinational is looking for a receptionist with knowledge in English and in French or Dutch. Experience as a receptionist or as an adminstrative assistant is an absolute must! Read on to see whether you fit the profile!

job description

Did you already work as a receptionist and are you looking for a real challenge? Then discover quickly your daily tasks, because they are not only limited to the traditional tasks of a receptionist:
- To respond to telephone, e-mail or personal enquiries from staff, customers and members of the public, taking messages or referring people as appropriate.
- To sort and forward outgoing mail, and to be responsible for the opening and/or distribution and forwarding of internal mail within Huawei as appropriate.
- To provide basic secretarial assistance to members of staff including typing, photocopying, filing, maintenance of simple databases, diary and appointments.
- Assisting with flight tickets (bookings, changes), reservation of restaurants, order taxis and other services requested by clients or staff members.
- Assist teams with the organization of meetings.
- To provide a reception service for all visitors. Welcome visitors and direct them to correct destination.
- Make sure the meeting rooms are ready to receive customers.
- To check and replenish stationery stock.
- To check and replenish food supplies stock. Check the best before dates, etc.
- To maintain Food order database record.
- Handling of incoming invoices (scanning; liaise with external service providers and banks to check cash balance and obtain; recommendations or approvals for payments).
- Preparation of payment instructions, processing and settlement of payments;
- Filing all documentation according to the office procedures;
- Coordinating and implementing office procedures within the team
- Book meeting rooms and equipment when necessary.
- To arrange travel and accommodation for Huawei staff and visitors when necessary.
- Other work assigned by direct manager

your contribution

Can you tick off all the boxes below? Then you must be the one!
- You have at least 3 years experience in a position as receptionist, office manager, assistant or administrative employee.
- You have good knowledge of the Belgian work environment thanks to your working experience.
- You speak fluently Dutch or French and have excellent knowledge in English.
- You have good skills in MS Office: Powerpoint, Excel, Word.
- You are assertive and able to deal with difficult customer relations.
- You are a self-starter and willing to take initiative.
- You are able to cope with change in a dynamic environment.

what do we offer?

In exchange for your dedication, you get an offer you can't say 'no' to:
- A long term contract of at least 1 year (and extension is possible) at a Chinese multinational.
- Immediate start.
- A full-time position of 38 hours a week.
- An attractive salary of 2500 euros gross with meal vouchers of 8 euros a day.
- A company that is easily accessible by public transportation, close to the metro station 'Arts-Loi'

receptionist (m/f)
employment type
full time
contract type
temporary contract
your Randstad contact
Kristel & Marta 02 229 14 19
02 229 14 19

office info
Brussel Munt
Rue des Princes 8-10