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Regulatory Affairs Operations Europe (RAO-EU)
Are you an Executive Assistant with 10 years of experience who's looking for an experience in a Pharmaceutical Industry ?
Feel free to contact me : firstname.lastname@example.org
This position provides full administrative support within the European Policy, Patient Engagement and Communications Team.
Providing general office support in fast-paced, dynamic environment
Calendar management which reflects the business priorities of an AVP and supports efficient use of his time. Includes the complex scheduling and handling of logistics for department meetings and events
Support the professional management of internal and external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making AV arrangements and ordering catering services
Support virtual meetings using the latest technologies for WebEx, Teleconferences and ensuring seamless execution of logistics
Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting
Develop and organise departmental files, including the support and use of team sites
Provide confidential executive administrative support in handling a variety of workday requests - for new hires, promotions, lateral moves and departures, awards, and other HR-related activities
Support executive communications and presentations using excellent command of computer software programs
Minimum 10 years of experience as Administrative Assistant of which 3 years supporting senior or executive level management
Excellent written and verbal communication skills in English
Other languages is a plus
Advanced computer skills in MS outlook, word, excel, powerpoint and other systems like Office 365, Yammer, Sharepoint,...
Practice knowledge of SAP is a plus
Event planning experience
Pharma experience is a plus
Ability to work independently and with a little supervision
Willing to travel (5% of the time)
Be able to prioritise work
Excellent organisational skills
Proactive problem-solving skills
Excellent professional communication skills
Work homebased : discutable, max 1 day per week !
what do we offer?
We offer an attractive salary with extra-legal advantages :