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To act as first point of contact for all our colleagues and visitors (customers, suppliers, candidates,...). To provide ad hoc assistance at reception and administrative support for the team.
Key Responsibilities: - Meet and greet all visitors to the office - Manage the reception area and public area to ensure they are ISO compliant and are presentable at all times. This includes liaising with the Facilities Coordinator when maintain and repair issues arise - Coordination of logistics for the site (deliveries, packaging, courier services, mail...) - Act as liaison for external suppliers - Arrange all practicalities for meetings and events (booking rooms, catering, transport,...) - Control and order of stock: catering, stationery/office supplies and small IT supplies - Administer badge system and business cards ordering - Waste management - Coordinate filing at Brussels site / MERAK from A-Z - Provide a full range of secretarial duties (maintaining spreadsheets, preparing mail mergers, presentations,...)
- Strong organizational skills and the ability to multi-task and prioritize workload - Attention to detail and accuracy - Proficient knowledge of Outlook and Microsoft Office (Word, Excel and PowerPoint) - Very good communication skills. Fluent in Dutch, English and good knowledge of French - Ability to deal with people in a friendly and efficient manner - Enthusiastic and willingness to learn - First exerpience