supplier info.

Mission:

Play the supplier market to continuously acquire goods and services at the best possible market conditions, in line with the business strategy.

Vission:

Being a professional partner in business by:

• anticipating customer needs
• creating transparency in expenses
• handling world class purchasing processes
• negotiating and managing contracts
• increasing supplier performances
• promoting the principles of the Supplier Code

Procurement is part of the shared service centre of the Randstad Group and serves all operating companies by offering procurement support to all budget holders.
Our goal is to support the business as much as possible in achieving its objectives by:

• reducing risk with thorough supplier selection and performance management
• critically reviewing and optimising processes
• actively managing contracts
• generating added value by, among other things, calling on the know-how of the supplier
• increasing transparency on expenditure
• optimising the Total Cost of Ownership
• acting with reliability and integrity
• drawing up category plans in cooperation with the business 

Initially we focus on the key suppliers, the critical suppliers and the expenditure of > €50 k

 

Information for suppliers

If you collaborate with Randstad Group Belgium nv, the shared service centre of the Randstad group, you will find hereby the correct details:

Invoicing address:
Randstad Group Belgium nv
Access Building
Keizer Karellaan 586 bus 8
1082 Brussels
VAT-number: BE 0874 753 819

Send your invoices electronically to rgb_ap@randstadgroup.be
Contact with the purchasing department: procurement@randstadgroup.be
Katrien De Ryck tel.: 02 472 61 14

What data do we need from you as a supplier?

• name of the company
• legal form
• address
• telephone number
• fax number
• VAT number
• contact person
• e-mail address
• website
• industry
• year of establishment
• number of employees
• annual turnover
• ISO-certified: yes/no
• service or product
• NACE code
• experience:
  • references in the same sectors
  • references in other sectors
• customer concentrations:
  • which province(s)
  • all provinces

For all questions concerning supplier accounting:
e-mail: accounting@randstadgroup.be
tel: 02 612 20 10

For all questions concerning accounts receivable tel: 02 612 22 48

Info for suppliers:

When you are working with Randstad Group Belgium nv or one of its subsidiaries, we ask you to accept our Terms and Conditions of Purchase.

 

Purchase to Pay

To optimize our order and invoice processing, Randstad Group Belgium started using Coupa's software in 2022. This is a "Purchase to Pay" (P2P) system that combines orders and invoices with the suppliers' contracts. This ensures that Randstad can have more control over its spend and contractual agreements with suppliers.

Randstad employees place orders for products and services in this new system. This order then goes through the approval process and when the order is approved it is then submitted to the appropriate supplier.

An order number is created by the system and the suppliers must include this number on their invoice. With the data, this invoice is matched with the order. When these two match, payment will be made within the 30 day payment period. If there is no match the invoice will be held up and contact will be made with the relevant supplier. This process allows Randstad and its suppliers to save a lot of time and costs.

Submit invoices

Suppliers can log in to the Coupa Supplier Portal through this link. Through this portal suppliers can easily and quickly get insight in orders and submit invoices. 

 

Invoice as cXML file

In addition to the Coupa supplier portal, you can submit invoices to us via a cXML file as a supplier. An invoice as a cXML file ensures faster and error-free processing. Would you like to send invoices to Randstad via cXML invoicing? Then email us and we will send the necessary information.

 

Questions?

Questions about (the payment of) your invoices? Send an e-mail to accounting@randstadgroup.be.
Contact the purchasing department: procurement@randstadgroup.be

terms and conditions of purchase