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A Chinese multinational is looking for a receptionist with knowledge in English and in French or Dutch. Experience as a receptionist or as an adminstrative assistant is an absolute must! Read on to see whether you fit the profile!
Did you already work as a receptionist and are you looking for a real challenge? Then discover quickly your daily tasks, because they are not only limited to the traditional tasks of a receptionist: - To respond to telephone, e-mail or personal enquiries from staff, customers and members of the public, taking messages or referring people as appropriate. - To sort and forward outgoing mail, and to be responsible for the opening and/or distribution and forwarding of internal mail within Huawei as appropriate. - To provide basic secretarial assistance to members of staff including typing, photocopying, filing, maintenance of simple databases, diary and appointments. - Assisting with flight tickets (bookings, changes), reservation of restaurants, order taxis and other services requested by clients or staff members. - Assist teams with the organization of meetings. - To provide a reception service for all visitors. Welcome visitors and direct them to correct destination. - Make sure the meeting rooms are ready to receive customers. - To check and replenish stationery stock. - To check and replenish food supplies stock. Check the best before dates, etc. - To maintain Food order database record. - Handling of incoming invoices (scanning; liaise with external service providers and banks to check cash balance and obtain; recommendations or approvals for payments). - Preparation of payment instructions, processing and settlement of payments; - Filing all documentation according to the office procedures; - Coordinating and implementing office procedures within the team - Book meeting rooms and equipment when necessary. - To arrange travel and accommodation for Huawei staff and visitors when necessary. - Other work assigned by direct manager
Can you tick off all the boxes below? Then you must be the one! - You have at least 3 years experience in a position as receptionist, office manager, assistant or administrative employee. - You have good knowledge of the Belgian work environment thanks to your working experience. - You speak fluently Dutch or French and have excellent knowledge in English. - You have good skills in MS Office: Powerpoint, Excel, Word. - You are assertive and able to deal with difficult customer relations. - You are a self-starter and willing to take initiative. - You are able to cope with change in a dynamic environment.
wat bieden wij?
In exchange for your dedication, you get an offer you can't say 'no' to: - A long term contract of at least 1 year (and extension is possible) at a Chinese multinational. - Immediate start. - A full-time position of 38 hours a week. - An attractive salary of 2500 euros gross with meal vouchers of 8 euros a day. - A company that is easily accessible by public transportation, close to the metro station 'Arts-Loi'