Support Executive Assistant - 2076

17-10-2019 woluwe
description de la société

Regulatory Affairs Operations Europe (RAO-EU)

description de la fonction

Are you an Executive Assistant with 10 years of experience who's looking for an experience in a Pharmaceutical Industry ?

Feel free to contact me :

This position provides full administrative support within the European Policy, Patient Engagement and Communications Team. 

  • Providing general office support in fast-paced, dynamic environment 
  • Calendar management which reflects the business priorities of an AVP and supports efficient use of his time. Includes the complex scheduling and handling of logistics for department meetings and events
  • Support the professional management of internal and external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making AV arrangements and ordering catering services
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and ensuring seamless execution of logistics
  • Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting
  • Develop and organise departmental files, including the support and use of team sites 
  • Provide confidential executive administrative support in handling a variety of workday requests - for new hires, promotions, lateral moves and departures, awards, and other HR-related activities 
  • Support executive communications and presentations using excellent command of computer software programs 

vos atouts

  • Minimum 10 years of experience as Administrative Assistant of which 3 years supporting senior or executive level management
  • Excellent written and verbal communication skills in English
  • Other languages is a plus
  • Advanced computer skills in MS outlook, word, excel, powerpoint and other systems like Office 365, Yammer, Sharepoint,... 
  • Practice knowledge of SAP is a plus
  • Event planning experience
  • Pharma experience is a plus
  • Ability to work independently and with a little supervision 
  • Willing to travel (5% of the time)
  • High motivation
  • Be able to prioritise work
  • Excellent organisational skills
  • Proactive problem-solving skills
  • Excellent professional communication skills 
  • Flexibility
  • Team work

Work homebased : discutable, max 1 day per week ! 


We offer an attractive salary with extra-legal advantages :

  • Group insurance
  • Hospitalisation insurance
  • Meal vouchers of 6 euros gross per working day
  • Reimbursement km or company car
  • Monthly allowance (50 euros net per month)
  • A 13th month
  • Training
  • Etc.

A rate as freelance is also possible ! 

employé administratif (m/f)
type de job
temps plein, freelance
type contrat
missions à long terme
informations de contact
Libert Mégane 02 255 16 90
02 255 16 90