management assistant

Your Role as Management Assistant

As a Management Assistant, you will be the organizational backbone for management during this 3-month period. You will provide high-quality part-time support (20 to 24 hours per week) in a dynamic and international environment. Thanks to your overview, proactive approach, and utmost discretion, you will ensure daily operations run smoothly.

Key Responsibilities:

• Complex Calendar Management: Manage busy schedules across various international time zones and prioritize incoming communication.
• Travel & Event Coordination: Organize (international) business trips from A to Z and handle the logistics for meetings and workshops.
• Meeting Support: Prepare meeting materials, draft agendas, take minutes, and follow up on action items.
• Document Management & Presentations: Create professional PowerPoint presentations, reports, and corporate correspondence.
• Administrative Follow-Up: Process purchase orders (POs), invoices, and expense reports in the ERP system (SAP).
• Point of Contact: Act as a professional liaison for internal colleagues and external international partners.

Who Are We Looking For?

• Education & Experience: You hold a Bachelor’s degree (e.g., Office Management) or equivalent experience, ideally gained within an international context.
• Availability & Hours: You are available for a part-time schedule (20–24 hours per week) starting immediately or on short notice for a 3-month period.
• Language Skills: Excellent knowledge of English (the main working language). Additionally, you communicate fluently in Dutch or French.
• Digital Native: Strong proficiency in MS Office 365 (Teams, Outlook, PowerPoint, Excel). Experience with SAP is a plus.
• Skills: Strong organizational skills, highly discreet, able to hit the ground running, and work independently.