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The Legal Assistant will administratively support 3 VP's of Law and two Senior Directors in numerous diversified areas and activities.
Tasks and responsibilities include secretarial and administrative activities such as scheduling appointments, arranging travel, organizing meetings, filing expenses, following Company compliance procedures, preparing documents etc. She/he will master the internal J&J processes and Standard Operating Processes (SOP) and manages flawless execution.
* Administrative and project-based support * Excellent at pro-actively managing calendars, travel/logistics and email inboxes * Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc. * Handle legal documents and matters of a highly confidential nature * Responding to external and internal enquiries * Coordinating Team Projects as and when required * Expense and budget management
* Experience as Executive Assistant is required * Bachelor degree is required * Fluency in oral and written English is mandatory. Additional languages are an asset * Excellent working knowledge of MS Office & Office 365 * Prior experience with budget & travel processing platforms is a plus (Concur, CTO...) is required * Good aptitude for learning to use new systems is required Required skills and abilities: * Positive drive, can-do attitude * High work ethics and confidentiality * Excellent organizational skills and ability to effectively manage different priorities * Ability to exercise high level discretion and judgement * Proactive, enthusiastic, curious, flexible * Service oriented * Accuracy and attention to detail * Excellent verbal and written communication skills in English and ideally other languages * Empathy in planning and ability to think ahead in a logical, sequential way * Ability to work on own initiative and as a member of a team * Ability to exercise high level discretion and judgement * Proactive, enthusiastic, curious, flexible * Strong interpersonal skills